Contact Us
Contact Us

Event Coordination
& Day-of Management

This is for you if:

  • You’ve already booked your venue and vendors, but need someone to manage the details
  • You want guidance on food and beverage service (buffet, plated dinner, or cocktail hour)
  • You’re planning a micro-wedding and want everything to flow smoothly
  • You need a clear timeline so vendors, guests, and staff know exactly what’s happening
  • You want to enjoy your event without running it yourself
At The Art in Service, we step in to manage the final stretch of timelines, vendor communication, food and beverage logistics, and those much-needed transitions from ceremony to reception. Our role is to make sure your event runs the way you imagined, while you stay present with your guests.

Service Tiers

Day-of Coordination (30 Days Out)

  • Final vendor confirmations
  • Walkthrough of venue and logistics
  • Master event timeline
  • Ceremony-to-reception flow

60-Day Coordination

  • Vendor information collection
  • Timeline integration and rehearsal guidance
  • Catering and bar service alignment
  • Venue walkthrough and guest flow planning

90-Day Coordination

  • Contract and vendor review
  • Timeline creation and management
  • Food and beverage planning (buffet vs plated, cocktail hour, bar flow)
  • Rehearsal and week-of oversight

Micro-Wedding Planning

  • Ideal for 50 guests or fewer
  • Vendor selection guidance
  • Ceremony and reception setup
  • Food and beverage coordination for intimate gatherings

Venue Scouting & Walkthroughs

  • Evaluate catering access and kitchen space
  • Power, parking, and load-in/out paths
  • Ceremony placement and reception flow
  • Identify challenges before they become problems

Deliverables

  • Master timeline and cue sheet
  • Vendor confirmations and run-of-show
  • Venue walkthrough and logistics review
  • Ceremony-to-reception flow management
  • Food & Beverage planning (buffet vs plated, cocktail hour, menu guidance)
  • Rehearsal oversight
  • Onsite coordination and end-of-night wrap

Food & Beverage Expertise

Most coordination stops at the timeline. Ours goes further. With over 20 years in banquets and food service, we know the questions that decide how your event feels for guests:
  • Buffet or plated dinner?
  • Will you host a cocktail hour before dinner?
  • Are service staff equipped for your format?
  • Do you need a specialty cocktail to set the tone?
We guide food and beverage decisions so you avoid service delays, empty bars, or uneven guest experiences. It’s not catering — it’s coordination that understands food and beverage.

Why Choose The Art in Service

  • Over two decades of experience in hospitality and event execution
  • Expertise rooted in food and beverage service
  • Coordination packages built for couples and clients who already have vendors in place
  • Partnerships with bartenders, mixologists, and trusted event professionals

Ready to make sure your event runs without stress?

Get a Quote
Schedule a Discovery Call